Wednesday, December 10, 2008

Three easy ways to email Pages in non-iWork format

Note: this is an excerpt from a previous article on this blog.

There are several ways of sending Pages documents as email attachments. However, your correspondent should also have iWork/Pages. In many cases it makes more sense to send out Pages in non-iWork format.

Try these three easy ways of sending out Pages:

1. MAIL PDF
- command+P to open print dialogue window. Click on PDF in the bottom left corner. Choose Mail Pdf. Your Pages document automatically converts to PDF format of a mailable size and attaches to a new email message. Fill in the address and message, send. This option is preferable if your correspondent is to make comments to the document. Acrobat allows making comments on PDF documents.

2. MAIL JPEG
- open print dialogue window, click on PDF and choose Save PDF to iPhoto. Your Pages document converts to JPEG format. Then, in iPhoto click on the Mail icon and send out your JPEG. iPhoto has an option of reducing the JPEG file for fast loading.

3. PNG SCREENSHOTS.
It's a quick and fun way of sending out smaller Pages documents or documents in work, because screenshots show guides, invisibles and open Inspectors. The keyboard shortcut to make a screenshot is Command+Shift and hit 4. Cursor turns into crosshairs, drag it to select the area for a screenshot, let go of the mouse (a no-buttons macmouse) and, after a camera shutter sounds, you get a PNG file on your desktop.

If you want a screenshot of just one particular open window, document, Inspector or open folder, press Command+Shift, type 4 and then hit the Space Bar. Move the cursor over the window (it will highlight) and click to get the screenshot in PNG format.

The ease of sharing files in a networked environment is one of the main considerations for businesses and offices when they choose a productivity suite - with a word processor, presentation and spreadsheet programmes. With low cost, striking templates, ease of use and full integration with other applications which come preinstalled on Macs, iWork may be an attractive choice.

Please read other related articles on this blog:
How to send iWork Pages as email attachments
Sending out Pages documents
Quick JPEGs straight from Pages

and an overview of how teamwork can be organised around iWork/Pages:
Sharing and teamwork in iWork/Pages

No comments:

Post a Comment

Related Posts Plugin for WordPress, Blogger...

Copyright

© 2006-2010 Alexander Anichkin, All Rights Reserved.
All content is original and was created by me, the author and publisher of I Work in Pages.
Quotations and images are attributed where applicable.
No republication without express prior permission.
Blog template by Blogger with customisation by the publisher.