Sunday, March 04, 2018

Apple has a problem.

One of the annoying and occasionally confusing aspects of working on a Mac, or any other Apple device for that matter, is their language. They often turn out phrases that seem to put blame on you, the user, or seem to alert you to a 'problem' that is not a problem at all but simply a signal to take a certain step to carry on with what you're doing.

There is no problem. No problem with you. It's Apple who has a problem with their language.

Consider this:

This is a message that comes up when you start up your Mac. Here there is no problem with your iCloud or your gmail account. You don't need to fix this problem. 

It is merely an invitation to log in into your iCloud account. Click on iCloud Preferences and type in your Apple ID password. 

That's all.

Sunday, December 31, 2017

Happy New Year!

Happy New Year to all readers of I Work in Pages!

See previous years' Snowmen and Robins at this link. Includes tutorials, tips and videos. Some menus and tools may be different in the current Pages version (6.3.1) but the basic principles remain the same and still work.  

Thursday, October 05, 2017

Drag and Drop Images Straight from a Browser. Pages 6.3

This post is to draw attention of Pages users to a simple trick with downloading images from the Internet: click on an image in your browser, hold and drag it straight into an open Pages document. When 'caught' the image will show a white + sign in green circle and a black arrow. Drag and hover over the Pages document and let got. The image will land into the document.

I wrote about this trick in a 2011post and it still works in the current Pages 6.3 version. It saves time and space on your hard disc. You don't need to store all images in Photos (library), they just as well sit comfortably in Pages, and can be extracted easily when needed as a separate graphic file.

Remember to check the copyright status of the image. 

Thursday, September 28, 2017

I want to see it in Word! Exporting-importing Pages documents.

A welcome feature in current Mac OS (El Capitan, Sierra) is that by default Word documents sent to you are opened in Pages. You don't need to concern yourself at all with Word when you are on the receiving end of work.

When you send out your document to someone who wants to see it in Word export it via

File > Export To > Word...

When the dialogue window opens you have an option of either converting the Pages document to .docx format or to an older version of Word. Click on Advanced options tab and choose a previous version of Word to have a .doc format file.

Tuesday, August 29, 2017

Indexing and Bookmarking in Pages 6.2

When you work on a long document with Contents section or create a linked Index at the end of it, you may want have jumplinks in your document. So that, for example, you can click on a chapter title in Contents and go straight to the body of the chapter from there. Equally, you may want to click on a word, a name or a phrase in the Index and got straight to it in the main body of the text. 

Here is how to create such jumplinks.

1. Start with the chapter itself, not its title in Contents. In the document, go to the chapter you want linked from contents or index. 

2. Highlight the title of the chapter. Like in the first picture. 

3. In the Toolbar, (row of icons at the top of a Pages document), click on Document and then, in the side pane, on Bookmarks. Click on Add Bookmark. The highlighted text becomes a bookmark and shows in the Document>Bookmarks pane. TIP: if the Toolbar doesn't show at the top of the document, go to the View menu at the top of the screen and choose 'Show Toolbar'. 

4. Go back (scroll) to Contents, highlight the title of the chapter there. Then either go to the main Pages menu and choose Format > Add Link > Bookmark, or click in Insert icon ini the document Toolbar and go to Link > Bookmark. TIP: do not highlight the paragraph by clicking three times, for some reason it doesn't work; only highlight by dragging the cursor over the words.

5. A small dialogue window will appear (see picture bottom right). In the Link to line, click on the arrowed tab to open a drop-down menu and choose Bookmark. In the Bookmark line, again click on the drop-down menu with a list of already created bookmarks and choose the one you want. To test, click on Go to Bookmark, and the document will scroll down to the chapter.

Next time you want to jump from Contents straight to the required chapter, click on the title in contents and Go to Bookmark in the dialogue window.

Of course, contents or index can be at the end of the document, the process remains the same. You can use it to create multiple links to a particular word or phrase in the document.

For example, if you study a literary work or a historical document, you can create jumplinks to every mention of a particular character, place, expression or term. This will work in the same way as Search and Find Function, but the added benefit here is that you can create jumplinks from index with your notes or comments to the relevant place in the body of the document. Unlike Search and Find they will stay with the document. 

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Thursday, July 20, 2017

Pages 6.2. The Shapes Library.

See this and other photos of Normandy
on my photo blog.
Apple’s new version of Pages 6.2 released this Summer has, among other new features, a large shapes library. 

Lovers of clipart often complained that there wasn’t enough of it on a Mac. So, here you are with several hundred predrawn clipart-like shapes, or images ready to use or modify.

Make sure your Pages document is set to show the Toolbar. If it isn’t go View > Show Toolbar. In the Toobar click/tap on the green rectangle and the library opens with the basic shapes first, including the powerful but often undervalued Draw tool. Then we have a collection of shapes grouped by topics — objects, nature, animals, business etc.

They are ok to use as they are. Select one, click on it and it will appear in your document.

However, if you want something more eye-grabbing there are many ways to modify the preset shapes. One of the easiest ones is Image Fill — putting an image (a photo) inside the shape.

Here is how it works. 

Let’s go to Symbols section and get a ‘credit card' shape. It looks like this:

1. Drag one of the editing points (little squares seen when the shape is selected) to enlarge the shape.
2. In the Inspector Pane, click on Style. Here you have a selection of different colours for your shape, but go further down to the Fill section, click on the tab under Fill to open the menu and select Image Fill.

3. Now, below you can click on Choose and select a favourite image from Desktop. Click on it to select and then click Open to put it inside the credit card shape.

Another option is to go to your Photos collection. Click on the Photos icon in the Dock to launch the programme. When it opens find a photo you want to go on the credit card and drag it straight from the Photos onto the credit card shape in the Pages document. Here, I've used my photo of a field of wheat with red poppies (©A.Anichkin, 2017).

4. Switch from Photos to Pages and resize the photo by dragging the Scale slider that shows up after the image is imported. 

Reposition the photo inside the credit card by clicking and holding on it. When the little white hand appears drag the photo inside the card until you are satisfied. 

Save — and that’s it!

Wednesday, July 19, 2017

How to reset the wireless keyboard (and what for)

With wireless keyboard, sometimes things go haywire. Characters appear on the screen very slowly, or switch to repeat with no apparent reason. 

First time it happened to me I tried restarting the computer, switching it off and on again. I tried safe boot. Nothing worked! 

Don’t panic, usually it has nothing to do with your computer. Simply, the keyboard itself needed resetting. 

Here’s how to do it.

1. Unscrew the battery compartment on the left of the keyboard and slide the batteries out. 

2. Slide them back in again and screw in the cover. It can be done with a screwdriver or a coin.

3. Switch the keyboard on by pressing the button on the right. A green led light will appear to the top right of the keyboard. In a few second the computer will find the keyboard and reconnect with it. A ‘keyboard reconnected’ sign will appear on the screen and things will go back to normal. 

Until the next moment the keyboard decides it needs your love and attention.
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